I am a contractor who was approved, to provide a bid project to provide a new air conditioning system,rugs,new kitchen ,quarry tile floors,new boiler and new bathroom in an existing residence run by MTS.
We were low bidder by $ 5,000.+-.
On the bid form it was requested what the bidder estimated his duration time would be to complete the project. We noted 90 days and the second and third bidder noted 42 days.
At first glance someone may ask how the second and third bidder came up with the same duration time of 42 days. This is not a duration which amounts to 1 month or 1 1/2 months and it would appear that the 2nd and third bidders may have received the same information to come up with the same duration. It is not a duration which ends in a full week or month time period. This in its self appears unusal.
We received a letter that this agency has elected to incur the additional cost of $ 5,000.+- due to the duration time noted on the bid form. The agency(MTS) never contacted the lowest bidder, DVGC. They used the excuse that they are privately funded. They elected to incur the additional $ 5,000. in cost do to the duration time proposed on the bid form.
I have the following concerns:
Why was not the lowest bidder ever contacted before making a decision to incur an additional $5,000.00 in cost?
Who's additional $ 5,000.00 is MTS spending unnecessary?
Is this grant money or public funds?
Is anyone befitting from the award being given to the second lowest bidder?
What does the duration time really mean? Does it mean from the contract award to completion or does it mean the duration of time on the site from start to finish. With out clarification it would appear that MTS does not really care.
They are only looking for an excuse for making an award to incur additional cost.
Review from Guidestar